Frequently Asked Questions about the program and the application procedure

 

What are the requirements to apply to QBM?

How can I apply?

When can I apply?

Are there any tuition fees associated with the participation in the QBM PhD Program?

How are QBM students supported financially?

Does the financial support vary with the lab chosen by the candidate?

Where do I find a full list of QBM faculty members?

I am currently studying abroad and cannot access some of the documents required for the application process. May I hand in the missing documents at a later stage?

What information should I provide for the first essay of the online application (Letter of motivation for your application)?

What information should I provide for the second essay of the online application (Overview Research Experience)? 

Is it mandatory to upload an application photo? Will the picture play a role in the evaluation process?

May I choose a research group for my PhD project which is not listed on the QBM webpage as participating lab?

My latest test of English as a Foreign Language is somewhat outdated. May I upload this as proof of proficiency in English all the same? 

Do I need to upload a separate CV during the application process?

May I apply to the program while still in the process of finishing my master’s thesis?

How can I be sure that the referees I have indicated have been contacted?

I already have letters of recommendation. Since the referees in question have a very tight schedule, would it be possible for me to forward the letters of recommendation directly?

There is no “send mail”-button in the tab where I can provide details for a third referee -  how can I initiate the contact with that particular person?

My official documents displaying my academic records are not in English or German. Do I need to provide a translation?

Do I need to provide copies of original documents stating my academic records if I already uploaded certified translations of these documents?

May I edit my application once I have submitted it?

Is it be possible to attend the candidate interviews through a video-conference or call via Skype or Facetime rather than personally coming to Munich?

Is there a second application deadline for the QBM PhD Program?

I have already applied to QBM and was not accepted. May I apply again?

 

 What are the requirements to apply to QBM?

We invite MSc graduates from any relevant discipline (biochemistry, biophysics, (physical) chemistry, theoretical physics, mathematics, statistics, (bio)informatics) and from any country who are interested in interdisciplinary research to apply. Please note that you need to have completed your Master's degree by the time you start the QBM program, but not by the time of application. We also expect candidates to be proficient in English. 

 

 How can I apply?

Applications for QBM have to be submitted through the QBM online application tool. Applications submitted by mail or email or outside of the application window will not be considered. 

 

 When can I apply?

For classes starting in Fall 2016, the application window will open October 2015 - details will be provided here in due time. Please note, QBM can only accept applications submitted through the QBM online application tool. Applications submitted by mail or email or outside of this application window will not be considered.  

 

 Are there any tuition fees associated with the participation in the QBM PhD Program?

No, there is no tuition or other cost associated with participation in the QBM PhD Program.

 

 How are QBM students supported financially?

QBM students receive an attractive compensation package that is competitive with other top graduate schools in the life sciences in Europe. The comprehensive financial support includes a fellowship package totaling about 1700 €/month in take-home pay, which permits an adequate standard even for the relatively high cost of living in Munich. In addition, the School provides financial support for educational and scientific activities such as conference travel, as well as relocation and child care expenses.

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 Does the financial support vary with the lab chosen by the candidate?

No, financial support is independent of the candidate’s choice of QBM research group.

 

 Where do I find a full list of QBM faculty members?

The full list of QBM faculty members can be accessed here. 


 I am currently studying abroad and cannot access some of the documents required for the application process. May I hand in the missing documents at a later stage?

In exceptional cases we will accept submission of required documents at a later date; however, please contact the QBM office to discuss the matter.

 

 What information should I provide for the first essay of the online application (Letter of motivation for your application)?

Please describe in a written essay your motivation for applying to the QBM PhD-Program.

 

 What information should I provide for the second essay of the online application (Overview Research Experience)? 

Please describe in a written essay (not a resume in the style of a CV) your scientific skills, taking into account methodologies, techniques, and subjects.

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 Is it mandatory to upload an application photo? Will the picture play a role in the evaluation process?

No, an application photo is not required. It is thought to be helpful for a reviewer to associate a face with an application. However, it plays no role in the evaluation process.

 

 May I choose a research group for my PhD project which is not listed on the QBM webpage as participating lab?

No, only research groups participating in the QBM PhD Program may be chosen.

 

 My latest test of English as a Foreign Language is somewhat outdated. May I upload this as proof of proficiency in English all the same? 

Yes, please upload your latest certificate, even if it is a few years old.

 

 Do I need to upload a separate CV during the application process?

No, you do not need to upload a CV. The CV will be generated through the questionnaire in the application tool. 

 

 May I apply to the program while still in the process of finishing my master’s thesis?

Yes, so long as you will finish your degree by the time the QBM program starts.

 

 How can I be sure that the referees I have indicated have been contacted?

Your referee of choice will be contacted automatically the moment you press the “send mail”-button next to the email-field in the respective “Referee”-tab. You will receive a notification once the referee has submitted a recommendation letter on your behalf.

Please pay particular attention to the spelling of the email address, when providing information in the "Referee"- section. 

Note that QBM will send reminder notifications directly to the referees.

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 I already have letters of recommendation. Since the referees in question have a very tight schedule, would it be possible for me to forward the letters of recommendation directly?

No, we will not accept letters of recommendation submitted by applicants. QBM will ask the referees to submit their evaluation directly online through a link provided to them.  They can quickly paste in their existing letters of recommendation; we also ask the referees to fill in a short evaluation form.

 

 There is no “send mail”-button in the tab where I can provide details for a third referee -  how can I initiate the contact with that particular person?

Providing the contact details of a third referee is optional. Therefore, no automatic email will be sent. QBM will contact the third referee directly in case his or her input is needed.

 

 My official documents stating my academic records are not in English or German. Do I need to provide a translation?

Yes, certified translations of your documents into English or German have to be provided. Please submit certified translations in addition to copies of your original documents.

 

 Do I need to provide copies of original documents stating my academic records if I already uploaded certified translations of these documents?

Yes, please submit certified translations in addition to copies of your original documents.

 

 May I edit my application once I have submitted it?

You can edit, change uploads, and save your application as many times as you wish as long as you do not press the ‘submit’ button. However, once you have formally submitted your application you are no longer able to carry out any changes. Please contact the QBM office if you wish to upload additional documents. 

 

 Is it be possible to attend the candidate interviews through a video-conference or call via Skype or Facetime rather than personally coming to Munich?

No, unfortunately not. In order to find the best match possible between the candidate and advisor / co-advisor, we want the candidate to participate in the interview week in Munich. However, QBM will be covering the accommodation costs and reimburse the travel expenses for each invited candidate.

 

 Is there a second application deadline for the QBM PhD Program?

No, there is only one application round per year for the QBM PhD Program.

 

 I have already applied to QBM and was not accepted. May I apply again?

Yes, you may apply again. Note, however, that re-applications will only be considered if significant progress can be demonstrated.

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